Exam Schedules & Procedures

Exam Schedules

• FPEH December 2007 Final Exam Schedule
• FPEH May 2007 Deferred Exam Schedule
• Arts & Science Exam Page
• Petition Form & Information
• U of T Medical Certificate
• Missed Exam Report
• Exam Conflict Report

What if I miss a BPHE exam?
Students who miss a midterm or final examination for an unforeseen and petitionable reason must notify the BPHE Program Office within 24 hours of the scheduled examination. Failure to do so within the allotted time will result in the assignment of zero for the missed ex­am­i­na­tion. Faculty examinations missed because of (documented) illness will be replaced by a make-up examination. It is the responsibility of the student to contact the professor and the BPHE Program Office promptly to arrange for the make-up examination. Under no circumstances is the final examination of a PHE courses to exceed 75% of the final mark.

What if I miss an exam from a course offered by another division?
The rescheduling procedures of that division will be followed. Students must petition with supporting documentation to the Examinations Com­mit­tee of the Faculty of Physical Education and Health and meet all deadlines and regulations of the other division concerned. Only in very exceptional circumstances, and with the agree­ment of both the instructor and the student, would an examination be waived. 

Can I defer a final exam?
A student may apply for a deferred final examination for only three reasons:
1. documented medical grounds,
2. documented international competition with a national team or other activities with equivalent significance, or
3. documented compassionate grounds.
In each of these cases, the Examinations Committee must be convinced that the student gave the Faculty written notice at the earliest possible opportunity. In cases 1 or 3, the BPHE Program Office must receive notification within the 24 hour time limit (indicated above) and a petition with supporting documentation requesting a deferred exam must be submitted no later than the end of the ex­am­i­na­tion period. In case 2, arrangements for the international competition must not be made before a student receives permission for an alternative examination date.

If I sit an exam, can I request another assessment?
Students who sit a sched­uled ex­am­i­na­tion will not be allowed to ask for an alternative assessment or special con­sid­er­a­tion in marking after the fact. 

When are deferred exams held?
Deferred examinations from the December finals will be scheduled during the last two weeks in January. 
Deferred examinations from the April/May finals will be scheduled during the last two weeks in May.  Students who missed writing during the deferred exam periods will write at the next available opportunity which may be the following year when the course is offered.

What about deferring midterms?
With the addition of CIS and OUA league and final competitions to item 2 above, this policy follows the same guidelines as the Deferred Final Examinations Policy provided that the examination falls outside of regularly scheduled class time. If the midterm examination is scheduled within the regular class time, it will not be rescheduled without the instructor’s consent.

How do I appeal a grade?
Appeals will only be considered if they are filed within six months of approval of the final result by the Examinations Committee. It is, however, to the student’s advantage to appeal as promptly as possible.
1.  The first recourse in all cases must be to the faculty member responsible for the course. A student should make an appointment as soon as possible with the instructor for the purpose of reviewing the course’s assignments, examinations, and grade calculation. In the event that a particular instructor is not available for immediate appeal, the BPHE Program Office staff should be notified immediately.
2.  If the matter is not resolved through step one, the student may then formally appeal the grade.
a) Appeal of Final Mark forms are available at the BPHE Program Office.
b)  In completing the appeal form (petition) a student must provide detailed specific reasons for requesting re­con­sid­er­a­tion of the grade.
c)  If it is necessary to obtain a copy of a final examination paper, students may do so where feasible for a fee of about $13.00
(refundable if the mark is changed in the student’s favour).  Arts and Science course examinations may be obtained at Sidney Smith Hall, Room 1006, Faculty of Arts and Science. Other examinations may be obtained through the BPHE Program Office.
3.  The Associate Dean - Undergraduate Education, in consultation with the Chair of the Examinations Committee, will review the appeal submitted by the student, a submission by the Faculty member involved, and any other relevant in­for­ma­tion, and render a decision.  This decision will be communicated to the student in writing.
4.  If, after consideration of the Associate Dean’s judgment, the student still believes there are grounds to re-examine the grade, he or she may, within 30 days of the date of the written result of the appeal to the Associate Dean, petition the Appeals Committee for a final re­con­sid­er­a­tion.  Such a petition must state, in detail, the student’s reasons for appeal of the Associate Dean’s decision. The Appeals Committee will make a final ruling based on the merit of the student’s submission and the decision of the Associate Dean.  (See p. 28).
5.  Re­con­sid­er­a­tion of an examination mark may lead to a lowering of the mark, a raising of the mark, or no change.

Do I need to bring ID to an exam?
All students must have their photo-identification cards displayed during any examination.  The invigilators are to compare the signatures on the cards with those signed by the students on the official examination list. Students appearing without their cards must report to the BPHE Program Office within 24 hours, and in the presence of the invigilator, to confirm the identity of the student. Students failing to do so will be assessed a mark of zero on the examination.

What are the guidelines for an exam?

• Students are advised to arrive at the examination room at least 15 minutes before the scheduled exam time
• Students will not be permitted to enter the examination room later than 15 minutes after the start of the exam, nor to leave except under supervision until at least half an hour after the exam has commenced.
• A pre-assigned seating plan will be used in all mid-term and final examinations.
• Only a pen, pencil, ruler, calculator (if permitted) and I.D. card will be allowed on the student’s table.
• No food, drinks, electronic devices - cellular telephones, laptop computers, programmable calculators, palm pilots, or pagers are permitted in the examination room.
• No hats and sunglasses may be worn during the examination.
• An invigilator will accompany students who need to use the washroom.
• No communication, verbal or non-verbal, is permitted once the student enters the examination room and during the examination.
• At the conclusion of an exam all writing within the answer books shall cease. Acceptance of the exams may be refused of candidates who fail to observe this requirement.
• If an offence is committed, The Code of Behaviour on Academic Matters will be enforced including the loss of academic credit and expulsion. (www.campuslife.utoronto.ca/policies/academiccode.html)

What if I have two or more finals at the same time?
If you have two or more final examinations scheduled for the same day and time and/or three final examinations scheduled within three consecutive examination time blocks, you have an exam conflict. Students must report examination conflicts by the deadline date indicated on the posted BPHE Examination Schedule. Arrangements will be made for students to write conflicting examinations on the same day with a short supervised break between ex­am­i­na­tions. Instructors are encouraged to set different ex­am­i­na­tions where cases of conflict exist.

What is a pledge of non-disclosure?
The Faculty of Physical Education and Health requires students writing examinations at times other than the regularly scheduled time, to sign a Pledge of Non-Disclosure form.  Any breach of this agreement will lead to imposition of the maximum permitted academic penalty