Undergraduate Information

Additional pertinent information regarding the Code of Behaviour on Academic Matters, Code of Student Conduct and Access to Student Academic Records is available through the Web at:
www.campuslife.utoronto.ca/main.html

Information recorded at the time of registration is transmitted to the B.P.H.E. Program Office. Based on this information, the Faculty issues marks and transcripts. Inaccurate or out of date information could cause serious inconvenience, such as a delay in receiving awards, results, transcripts, and other official documents. Students must update their own information on the university’s student record system (ROSI) or immediately report to our office with any changes in the following:

1. program of studies (courses), including any change in the number or section of a course in which they are enrolled;
2. permanent or home address, telephone number, and email address;
3. temporary address, telephone number and email address during the academic session;
4. the address to which documents are to be sent;
5. the name and address of next-of-kin;
6. citizenship status in Canada;
7. marital status;
8. name (legal proof must be presented);
9. social insurance number.

Academic Standing
A student is not considered in good standing if the cumulative academic GPA is less than 1.7. If you fail any tests or assignments or if your marks are below 60% in any courses you are advised to seek academic counselling.

Attendance at Classes and Examinations
Students proceeding to the B.P.H.E degree are required to attend the courses of instruction and the examinations in all prescribed subjects. Students are expected to attend and actively participate in 100% of activity course sessions as well as 100% of the assigned laboratories, seminars and tutorial sessions in academic courses. All absences must be documented. Number of documented absences permitted will vary with each required and optional course. For requirements refer to the course outlines.

Failure to Drop Courses
Failure to drop a course prior to the deadline outlined in the Academic Calendar will result in the course remaining on the transcript, with a mark de­ter­mined from the work accomplished in the course. Students are advised to check their programs on the Web at www.rosi.utoronto.ca, each term before the appropriate deadlines.

Course Overload
Students with an overall GPA of less than 2.7 in the preceding academic year may register for no more than one full academic and one activity course beyond that which is normal for their academic year. Only students with an overall GPA of 2.7 or higher may exceed this course load; however, permission to do so must be obtained prior to the start of the “overload courses”. Failure of students to obtain permission in advance, may result in their being with­drawn from courses well after program confirmation dates. Discuss exceptional circumstances regarding course overloads and/or the 2.7 requirement with the B.P.H.E. Program Office staff.

Extra Credits
If the total number of courses exceeds the number required for degree, the student will need to designate which courses to count towards the degree. If this is not done by the drop date(s) of the course(s) in question, the B.P.H.E Program Office will designate “extra” courses on an arbitrary basis. Of the optional courses taken in other divisions of the university, only two full courses at the 100 level may be credited toward the degree. All others will be “extra” credits. Students are encouraged to plan prerequisite courses carefully. Extra credits are not included in the GPA but will appear on the transcript with a grade.

Transfer Credits and Letters of Permission
There are two types of transfer credits: incoming credits for transfer students, and letter of permission credits for current students. Generally, course descriptions are used for assessment. However, in cases where students wish comparisons to division specific (i.e. ANA, PAC, PHE or PSL) courses, detailed course outlines must be provided by students applying for transfer credit. Complete applications are due in mid August of their year of admission. A maximum of 9 academic and 2 activity options may be transferred.

Current B.P.H.E students may take a maximum of 5 academic and 2 full activity options from other approved universities by letter of permission (provided these courses do not exceed the overall transfer maximum of 9 academic and 2 activity options). With the exception of students in the Exchange Program students are permitted only two courses on letter of permission at the 300 level or higher. Letter of permission requests must be accompanied by appropriate course outlines and payment, and submitted several weeks prior to any course application deadlines. Transfer credits for exchange students will be es­tab­lished on an individual basis. Transfer credits are granted only if final grades are at least one grade higher than the minimum passing grade of the other institution (e.g. 60%+ where 50% is a pass). See the B.P.H.E. Program Office for more details, and the list of fees for charges. Transfer credits will be indicated without grades on the University of Toronto transcript. Grades obtained elsewhere are not factored into the grade point averages. Transfer students are not allowed to enroll in credit courses that would duplicate previous completed courses whether transfer credit was granted or denied.

Major/Minor Certification
Graduating students may be eligible to receive acknowledgment of an equivalent of an Arts and Science minor or major upon completion of certain courses within specific disciplines (geography, biology, etc.). Information regarding major/minor requirements for each discipline may be found in the Arts and Science Calendar of your year of entry. Interested students must notify the B.P.H.E. Program Office by the last date to delete courses in the winter term. Students must present documentation of the Faculty of Arts and Science requirements for minors/majors and provide evidence that all requirements will have been completed by the time of graduation. Successful completion will result in the annotation of the students transcript as to the completion of the minor or major.

Note: In some disciplines, the Faculty of Arts and Science has found it necessary to restrict enrollment in upper level courses to their own students. B.P.H.E students planning to pursue “majors” and/or “minors” should consult the department concerned regarding the availability of courses.

Withdrawal
Students no longer attending courses must notify the Faculty, in writing, of their intent to withdrawal before the last date to drop courses. Nonattendance is not withdrawing. Failing grades are issued for non-attendance. Before a fee refund will be issued, students must:

• pay any outstanding fees,
  
• pay outstanding library fines and return books,
  
• vacate any laboratory or athletic lockers and return any equipment in their possession.

Students may withdraw from their B.P.H.E. programs without academic penalty up to the Friday before the commencement of Reading Week. If withdrawal is in the second term, grades will be retained for first term course(s).

Plagiarism
Plagiarism is the act of presenting the ideas or words of another as your own. While it may be argued that few ideas are original, instructors expect students to acknowledge the sources of ideas and expressions that they use in essays. To represent them as selfcreated is dishonest and academically worthless. You may quote or paraphrase another writer if he or she has stated an idea strikingly, as evidence to support your arguments or conclusions, or as a point against which to argue, but such borrowing should be used sparingly and must always be indicated in a footnote. The aim of scholarship is to develop your own ideas and research, and only by trying to develop your own thoughts and arguments will you mature academically.

To provide adequate documentation is not only an indication of academic honesty, but also a courtesy enabling the teacher to consult your sources with ease. Failure to do so constitutes plagiarism, and is subject to serious academic penalty. (See Code of Behaviour on Academic Matters www.campuslife.utoronto.ca/policies/academiccode.html, regarding this and other academic offences and sanc­tions.)

Graduation
A student shall be deemed to have completed Year IV and therefore be eligible for graduation, when standing has been obtained in the full complement of 20.0 academic courses, 4 core physical activity rotations, 3 full optional physical activity credits, 3 outdoor projects, an acceptable Standard First Aid and Basic Rescuer CPR, and when all other requirements outlined in the Calendar have been fulfilled. The ultimate responsibility for ensuring that all requirements have been met rests with the student, who is strongly advised to check the total number of course credits completed, and their appropriate levels, before the last date to add courses in the fall term of Year IV.

Graduation Requirements
To graduate, a student must:

1. obtain a cumulative academic course GPA of at least 1.7;
2. obtain a cumulative activity core course GPA of at least 1.7; and
3. meet all other requirements of the program as established in the year in which he/she first entered the Faculty.

Graduating with Honours
Students who achieve a cumulative weighted academic and activity percentage average greater than or equal to 75%, and an academic average greater than or equal to 75% in all 300 and 400 level courses will graduate with honours.

Graduating with High Honours
Students who achieve a cumulative weighted academic and activity percentage average greater than or equal to 80%, and an academic average greater than or equal to 80% in all 300 and 400 level courses will graduate with high honours.

Petitions
The regulations of the Faculty and the requirements for the B.P.H.E. degree must be observed carefully by each student. Regulations and degree requirements are considered official only when confirmed in writing as in the Calendar, on Faculty Notice Boards or in written communication to students. Verbal communication (telephone and other conversations) cannot serve as grounds for petition. Failure to observe Faculty regulations can result in academic and/or financial penalties. Student negligence is not grounds for petition. However, where a student has genuine difficulties complying with a particular regulation, the Faculty will entertain a petition, i.e. a formal application by a student for exemption from, variation on, or special consideration with regard to program regulations. A reasonable case for a petition should involve events beyond a student’s control. These events must be shown to have been an obstacle to successful completion of academic responsibilities. Most of these situations concern illness, personal problems, accidents, family difficulties, etc. Petition forms are obtained from the Information Services Main Office. Official documentation of pertinent evidence must be submitted in support of the petition. If illness is being used as the reason, the University of Toronto Student Medical Certificate must be completed by the doctor. Other medical notes will not be accepted.
Petitions are reviewed by the Examinations Petitions Sub Committee, which meets weekly during the school term. Contentious or unique petitions are referred to the Examinations Committee, which meets monthly. Students are thus advised to present any requests as early as possible. Petitions will not be considered at times other than regular meetings of the pertinent committee unless there is clear evidence that an unforeseeable situation makes this mandatory. Where appropriate, an appeal of a decision by the Examinations Committee may be forwarded to the Appeals Committee to the attention of the Associate Dean undergraduate education. Students are advised to consult with the Associate Dean regarding the appeals policies and procedures. Any further appeal may be forwarded to the University Governing Council. Appeals will be considered only if filed within two weeks of the notification date of the petition result.
The student is entitled to be accompanied by counsel when appearing before the Appeal Panel.

Discipline
Academic: The Governing Council of the University of Toronto has approved a Code of Behaviour on Academic Matters regarding academic discipline. This Code applies to all students and members of the teaching staff of the University. The Code describes the rights and freedoms to be enjoyed by members of the University. It also lists forms of behaviour regarded as academic offences, and the sanctions for such offences. Please note that a student cannot plead that he/she did not realize that a particular behaviour was considered an offence for, according to the code, an offence is committed knowingly if the person ought reasonably to have known that the conduct was an offence. To see the full document refer to the web site:
www.campuslife.utoronto.ca/policies/academiccode.html.

Non-Academic: The college and faculty councils have disciplinary jurisdiction over the conduct of all students registered in their respective divisions of the University in all matters of local or internal concern to the divisions. The Faculty Council has such jurisdiction in the case of Physical and Health Education students. Jurisdiction over the conduct of students while in residence rests with the body administering the residence. Where the appropriate body exercising disciplinary jurisdiction has found that a student of the University has engaged in conduct prejudicial to the interests of the university, the Caput may, in its discretion, suspend or expel a student from the academic privileges of the University. Every decision of the Caput involving the expulsion of a student from the University requires confirmation by the Governing Council. The role of the Caput and the various Councils as described above is contingent on the understanding that offences, actions or claims within the jurisdiction of criminal and civil courts will be referred where appropriate to those courts, and will only be reviewed by the Caput where the implications to the University are considered sufficiently important to warrant such review. The Governing Council of the University of Toronto has approved a Code of Student Conduct. To see the full document refer to the web site: www.campuslife.utoronto.ca/policies/codeofconduct.html.

Transcripts
The transcript of a student’s record reports courses in progress and the standing in all courses attempted along with course averages, information about the student’s academic status, and completion of degree requirements. Individual courses that a student cancels within the normal time limit are not shown. Final course results are added to each student’s record at the end of each session and summer subsession. GPAs are calculated at the end of each session and are also calculated for the combined fall and winter course results in annual averages. Cumulative grade point averages include all courses taken in the B.P.H.E. program to the end of the session concerned. Sessional, annual, and cumulative averages are calculated for:

• graded academic courses (academic component grade point average),
  
• graded activity courses (activity component grade point average), and
  
• graded academic and activity courses together (combined grade point average).

In the calculation of grade point averages, courses are weighted in the following manner

Copies of the transcript are issued at the student’s request, subject to reasonable notice. The University of Toronto will issue only a consolidated transcript, including a student’s total academic record at the University. Students may request consolidated transcripts on the Web at: www.rosi.utoronto.ca. Requests may also be made in person or by writing the University of Toronto Transcript Centre at Room 1006, Sidney Smith Hall, 100 St. George Street, Toronto M5S 3G3. A fee of $9.00 which includes G.S.T. and P.S.T., is charged for each transcript. Cheques and money orders should be made payable to the University of Toronto. Students may also pay from their active student accounts or by credit card.

Students must indicate at the time of the request if the purpose of the transcript is for enclosure in a self-administered application. Such transcripts are issued in specially sealed envelopes.

The University of Toronto cannot be responsible for transcripts lost or delayed in the mail. Transcripts are not issued for students who have outstanding financial obligations with the University.

Health Sciences Writing Centre
Need help with essay and exam writing, note taking, research, or critical analysis? The Centre is a teaching facility open to both undergraduate and graduate students. It offers free, 45 minute sessions with experienced tutors, and a regular series of academic skills workshops. See www.hswriting.ca for information and appointments.

Student Counselling
Students seeking academic or career counselling should contact the B.P.H.E. Program Office staff. Students desiring personal counselling should contact the Counselling and Learning Skills Services in the Koffler Student Services Centre. Those students seeking advice regarding graduate studies should see the Associate Dean of the Graduate Program. Students whose progress is not satisfactory after the first term will be invited for counselling by the Associate Dean of the Undergraduate Program and/or his/her designate.

Smoking, Eating and Drinking In Classrooms
Smoking negates your role as health exemplar. It is discouraged at all times and expressly forbidden in scheduled classes and in the Athletic and Physical Education Centre. Eating and drinking are not normally permitted in scheduled classes (lecture, laboratory, tutorial). However, students who have timetables without a lunch break between 11 a.m. and 2 p.m. may obtain permission from their instructors to eat lunch during a scheduled class. Such students are fully responsible for follow up cleaning.