Academic Status

Academic Grade Point Averages (GPAs)

• An academic grade point average (ACCA on your transcript) is calculated as follows:
• the numeric mark for each academic course attempted is translated to a grade point value based on the university’s conversion table
• the grade point value earned in each academic full course and one half the grade point value earned in each academic half course are added together
• this total is divided by the number of academic full courses (or equivalent) attempted.
• A sessional academic grade point average is calculated on the basis of all academic courses having a grade point value which were attempted in a given session (fall, winter or summer).
• An annual academic grade point average is calculated on the basis of all academic courses having a grade point value which were attempted in the fall + winter sessions (September - May) of an academic year.
• A cumulative academic grade point average is calculated on the basis of all academic courses having a grade point value that a student has attempted.

The following academic grade point averages will be calculated for all students at the end of each session and shown on the student’s transcript:
Summer Session - sessional and cumulative GPA
Fall Session - sessional and cumulative GPA
Winter Session - sessional, annual, and cumulative GPA

Academic Audit
GPAs are considered in checking student academic performance and assigning academic status. Both degree and special students who have attempted a minimum of three full course equivalents while enrolled in the Faculty of Physical Education and Health will be evaluated for assignment of academic standing. Scheduled academic audits will be conducted twice per year: after the winter session for students who attempted fall and/or winter courses and after the summer session for students who attempted spring and/or summer courses. The annual academic average after the winter session and the sessional academic average after the summer session will be the pertinent averages used in the consideration of a student’s academic status. An attempted course is one in which a student remains enrolled after the last date to withdraw, unless the academic penalty normally attached to a later withdrawal is removed by petition.

In Good Standing
Students who maintain a cumulative academic GPA of 1.7 or better (and are therefore neither on probation, suspended or refused further registration) are said to be “in good standing”. However, students who fail any course or whose cumulative academic average drops markedly from one session to the next are advised to meet with an academic counsellor at our B.P.H.E. Program Office.

Probation
Any student who achieves a cumulative academic GPA of less than 1.7, as assessed in a scheduled academic audit, will be placed on probation. Any student returning from a suspension will be on probation.

Clearing Probation
Students may clear probation, regardless of the number of courses attempted, by achieving a cumulative academic GPA of 1.7 or better as assessed in a scheduled academic audit. Students who have cleared probation shall be said to be again “in good standing.”

Continuing Probation
Students may continue on probation, regardless of the number of courses attempted, if they maintain every summer sessional and fall/winter annual academic GPA at a minimum of 1.7 until such time as they raise their cumulative academic GPA to 1.7 or better and return to good standing.

Suspension
A student on probation who has not previously incurred a suspension will be placed on a one year suspension following a scheduled academic audit if his/her summer sessional or fall/winter annual academic GPA is below 1.7 regardless of the number of courses attempted. Students who meet the conditions leading to suspension a second time will be suspended for a period of three years. No further courses, physical activities or examinations may be attempted during a period of suspension. Students placed on suspension after the fall/winter academic audit will be removed from subsequent summer session courses with a full refund.

Clearing Suspension
Students wishing to return from suspension must submit written requests to the Examinations Committee detailing: (a) reasons why they wish to return to academic life; (b) their experience while on suspension, and (c) reasons why they feel they will be more successful if re-admitted to the Faculty. Students will be considered for re-admission by the Examinations Committee and if successful will be placed on probation. Readmission to the Faculty for students who complete their suspension is not guaranteed.

Expulsion
A student who incurs a third suspension will be denied further enrollment in the Faculty.